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🌐 Webhook Trigger

The Webhook Trigger enables external systems to initiate workflows in SmartFlow by sending data via API requests. This trigger is ideal for integrating SmartFlow with third-party applications, allowing dynamic and seamless automation of tasks.

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📝 Trigger Details​

Name: Webhook
Category: Triggers

🔧 Parameters​

1. Webhook URL​

  • Type: string
  • Description: The endpoint URL for the webhook to receive incoming requests. This is automatically generated for each workflow using this trigger.
  • Required: Yes
  • Example: 
    https://api.smartflow.com/webhooks/{workflowId}

2. Payload​

  • Type: object
  • Description: The data sent by the external system in the request body. This payload can include custom fields depending on the integration.
  • Required: Yes
  • Example: 
    {
      "event": "order_created",
      "orderId": "12345",
      "customer": {
        "name": "John Doe",
        "email": "john@example.com"
      }
    }

3. Headers​

  • Type: object
  • Description: Optional headers that the external system might include for authentication or metadata purposes.
  • Required: No
  • Example: 
    {
      "Authorization": "Bearer your-api-key",
      "Content-Type": "application/json"
    }

🚀 How It Works​

  1. Webhook URL Configuration:

    • When creating a workflow with a Webhook Trigger, SmartFlow generates a unique URL for the webhook.
    • Share this URL with the external system to configure their integration.

  2. API Key Retrieval:

    • Navigate to ChatModel Settings.
    • Go to Integration → Web.
    • Click Copy API Key to retrieve the necessary authentication token.

  3. Payload Structure:

    • External systems send data (payload) to the webhook URL using an HTTP POST request.
    • The payload must match the structure required by the workflow.

  4. Trigger Execution:

    • When the webhook receives a valid request, the associated workflow is triggered automatically.
    • SmartFlow processes the payload, executes defined actions, and returns a response if necessary.

💡 Use Cases​

  1. CRM Integration:

    • Scenario: A customer creates a new account in your CRM system.
    • Webhook: The CRM sends a POST request to SmartFlow with customer details.
    • Workflow: Sends a welcome email and adds the customer to your marketing list.

  2. Order Management:

    • Scenario: An e-commerce platform processes a new order.
    • Webhook: The platform sends order details to SmartFlow.
    • Workflow: Updates inventory, sends an order confirmation email, and notifies the warehouse.

  3. Incident Monitoring:

    • Scenario: A monitoring system detects a critical error.
    • Webhook: The system sends an alert to SmartFlow.
    • Workflow: Creates an incident report and notifies the engineering team.

🔍 Example Configuration​

Incoming Webhook Request​

URL:

https://api.smartflow.com/webhooks/abc123

Payload:

{
  "event": "user_registered",
  "userId": "67890",
  "name": "Jane Doe",
  "email": "jane@example.com"
}

Headers:

{
  "Authorization": "Bearer 123456789",
  "Content-Type": "application/json"
}

🛠️ Best Practices​

  1. Validation:

    • Validate incoming requests to ensure data integrity and prevent misuse.
    • Use secure headers or tokens for authentication.

  2. API Key Security:

    • Ensure the API key retrieved from ChatModel Settings → Integration → Web is kept secure and not exposed publicly.

  3. Data Mapping:

    • Clearly map incoming fields to workflow variables for seamless processing.

  4. Testing:

    • Test the webhook with sample payloads to ensure compatibility and reliability.

  5. Error Handling:

    • Configure workflows to handle missing or malformed data gracefully.

📊 Monitoring and Debugging​

  • Activity Logs:
    Track incoming webhook requests and their processing status in SmartFlow’s dashboard.

  • Error Reporting:
    Identify failed requests and view error details for troubleshooting.

This section provides a detailed guide for the Webhook Trigger, ensuring users can integrate it seamlessly into their workflows. Let me know if you need any refinements!